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Protect your organization with professional Policies and Procedures

Without thorough governance and gift acceptance policies and procedures, many otherwise sophisticated and successful nonprofits expose themselves to aggravation, public relations nightmares, and even lawsuits. Ford Thompson offers extensive background in developing comprehensive gift acceptance policies and procedures manuals that encompass all areas of your fund raising program, including Planned Giving Policies, Governance Policies, Endowed Fund Policy, Bequest Society Policy, Naming Opportunities Policy, Charitable Gift Annuities Policy, Securities Delivery and Transfer Instructions, Investment Policy, and Spending Policy

Here is a partial list of why your organization should have clearly stated and continually updated written policies:

Written policies...

  • Define who has the authority to solicit and/or accept gifts on behalf of the nonprofit.
  • Ensure control of the development process in a central authority.
  • Help protect the nonprofit's exempt status.
  • Ensure compliance with 990 requirements
  • Assure equal treatment of donors.
  • Define gift acceptance, naming restrictions, and protect the nonprofit from being "used," as an object of investment to shelter income and avoid taxes.
  • Can establish development credibility and ethical standing.
  • Assure donors of sound fiscal management and stewardship of their gifts.
  • Enable a nonprofit to politically decline unacceptable gifts—perhaps protecting staff from well-meaning, but naive executives and board members.
  • Prevent the overvaluing of gifts-in-kind and gifts of property.
  • Can avoid even the appearance of conflict of interest.
  • Can assure no personal gain inuring to staff or volunteer.
  • Require that legal counsel review trusts, contracts, and other agreements.
  • Can preclude the appearance of the nonprofit coercing or otherwise unethically influencing donors.
Written policies are a "must" for organizations, large and small. It is essential that staffs know what to expect and what not to expect when performing their on-the-job duties and tasks. The above attributes are included in Ford Thompson’s gift acceptance policies and procedures manuals.

Our Governance and Gift Acceptance manuals and our Policies and Procedures manuals are sold in six different formats:

Option I: Complete Package
We will request copies of your Articles of Incorporation, By-laws, existing policies, and recent board minutes for review before our on-site visit. Our staff will extensively review this information. In the initial on-site review, our representative will gather pertinent information from staff members, committee, board or other knowledgeable individuals. The initial review and interviews usually take one day at your location. Fifteen working days after the on-site visit Ford Thompson will send you the manual’s first draft for your review and comments. We will then evaluate your comments, suggested changes, and revisions and incorporate them into a final draft. The final draft will be sent to you within 15 working days from our receipt of your written corrections, additions, or deletions. The cost of this program is $3500 plus related travel cost from our office in Southern Indiana.    I'd like to purchase Option I now.

Option II: Semi-Personalized Package
A Ford Thompson Executive will come to your facility and assist your staff in personalizing our standard format to your organization's requirements. Our Executive will review the draft with you and other appropriate individuals for suggested corrections, modifications, or additions. The Ford Thompson Executive will spend at least one half day at your facility. At the completion of our visit, you will have a draft manual in a loose-leaf notebook and a computer disk for future modifications. Our staff will review your final draft when complete. The fee for this program is $1750 plus related travel cost from our office in Southern Indiana.    I'd like to purchase Option II now.

Option III: Policy Update with Comprehensive Enhancement
Ford Thompson will review your existing manual of best practices for accuracy and tax law compliance. We will add your existing policies to our model and provide you a comprehensive gift acceptance policy manual on a CD for implementation. The cost of this program is $1475.    I'd like to purchase Option III now.

Option IV: Personalized Comprehensive
We will provide a short one-page questionnaire with information about your organization and Ford Thompson Consulting will provide your organization with a personalized Gift Acceptance Policy and Procedures Manual via email or on a CD disk for use. The fee for this program is $1,350.    I'd like to purchase Option IV now.

Option V: Comprehensive Model for Your Personalization
Ford Thompson will provide you with our software version of the Gift Acceptance Policies and Procedures Manual either on a CD or Electronically for your modification and implementation. The cost of this program is $995.    I'd like to purchase Option V now.

Option VI: Review and Analysis of Your Existing Policies
Ford Thompson Consulting will review your existing policies and procedures and provide written recommendations to bring your policies and procedures into compliance with the latest IRS regulations and guidelines including the new IRS 990 questions. Our fee for this program is $495. Should you choose to have Ford Thompson revise your policies, the entire $495 would be credited to the total cost of the project.    I'd like to purchase Option VI now.

Ford Thompson now offers Currentline, an update service that automatically updates and reviews your policy annually for an annual fee of $295.

With all options, we provide one-hour telephone consulting for questions and assistance.

To place your order for any of these products, please go to the Ford Thompson online store or
call us toll-free today at 812-635-0311.

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